I stumbled across this receipt from Ames. it’s dated Valentine’s Day 1987. Click here to see the ebay Auction.

This receipt was generated by an IBM 3683 or 3684 register, running a later version of the Programmable Store Solution software Ames started out with in the early 1980s. The cashier entered the SKU and price and the register had the ability to know the sale price of that particular item (but not the selling price of all items).

The purchase was made at store #23 on register one. The lone “1” in the top row indicates this was a CASH-1 sale. Looking at the DOC #, I have never figured out with the “702” represents; the “6” at the end is a checksum digit.

For some reason I remember the tax line being right justified with “SUBTOTAL” and “TOTAL; I wonder if that changed with the later version of software.

I’d be curious to know where store #23 was.

From the last set of Ames training videos

In 1997 or so, Ames decided it was time to move to the next stage of their point of sale technology implementation. By this time the IBM 3680 hardware, running the AWare/4680 modifications, had been in the legacy Ames stores for well over a decade, and the IBM 4680 hardware in the former Zayre stores were nearly a decade old as well. With murmurs of Y2K on the horizon, Ames moved forward and decided to upgrade their point of sale equipment with a unified approach, tying their front end systems in with their back-end systems.

Ames decided not to continue with IBM’s General Sales Application and instead went with Cornell-Mayo Associates of New Jersey and their OPUS Store System package.

Working with Cornell-Mayo, Ames installed Siemens-Nixdorf hardware for their point of sale systems. The cool thing about CMA’s OPUS Store System Package was that it could run on pretty much any hardware configuration at the time. If the terminal had enough horsepower it would run with a graphical interface. An older terminal could have its life extended and would run OPUS in a text-only interface. The approaches to the system used the same keystrokes, commands, and workflow, so an operator would feel comfortable in front of either type of terminal. CMA’s OPUS Store System also ran on any architecture, meaning it could run from a Windows NT terminal server or it could run on Unix or Linux.

When Ames made the switchover from AWare/4680 to the OPUS Store System I lived near a former Zayre store in New Hartford, New York. Unlike the day back in the early 1980s when I saw the folks removing the old Sweda cash registers and replacing them with IBM 3683 terminals, I did not get to see any of the switch over at this store in New Hartford. I did know folks that worked at the store, and in our brief conversations about the store (and my interest and history I had with Ames and its point of sale systems), they mentioned they really liked the upgrade of the point of sale systems and they were happy they could scan in the receipt number instead of punching all those numbers in while working at the service desk.

It’s the little things that make our jobs easier, right?

With the move to the CMA system, Ames was now printing the UPC code along with the item description on their receipt. Functions were controlled through “S” keys on the keyboard (S1, S2, S3, etc), which would map to functions as dictated by the user interface, depending on where we were at any given point of a transaction. The thermal printers printed the receipts quickly and the Ames logo was back loud and proud at the top of every receipt!

Ah, but what about the eight-digit SKUs that had endured for so many years with the IBM systems? They made their way to the backend database, and if an item didn’t scan for whatever reason and the UPC wasn’t to be found in a manually keyed in lookup, the cashier could enter the eight digits and the press the SKU button, which was located right where it was on the old IBM systems, to the right side of the keyboard adjacent to the “789” row and the function key row above it.

Curious about these new systems, I sent email to the Ames MIS department back in Rocky Hill, Connecticut and had a really nice email exchange with the team responsible for installing and maintaining this new point of sale system. Markdowns and sales were easier to maintain, the system used standard hardware, and all aspects of the store’s business was connected and communicating with each other and with the home office.

Ames was ahead of the Y2K curve.

A quick side note, the IBM 3683 terminals in the legacy Ames stores probably would have struggled with the year 2000. Another retail chain was still using IBM 3683s well into 2001. Receipts from after the Y2K scare were dated 1972 to compensate.

In late 1998 Ames purchased the Hills Department Stores chain. At the time Hills was operating 155 stores, all on the IBM 4680 OS system running General Sales Application, or some customized variant of it. The acquisition resulted in duplicate Ames stores in some towns. Where I went to college in the mid 1980s there a legacy Ames store, an acquired Zayre store that also became Ames, and then eventually the legacy Ames store was shut down, however, there was a Hills across from the Zayre-turned-Ames, and one of them had to go. I believe it was the former Zayre that was closed down.

There were no Hills in the Mohawk Valley of Upstate New York, but there was a Hills near my hometown. This Hills was in the now long gone Penn Can Mall and it was converted to an Ames. The company handled this transition differently in that they shut the Hills down completely and quickly remodeled the store with a new green-and-black scheme, and then opened up as Ames with a grand opening celebration.

Like the day when Ames #80 opened up in the late 1970s, I attended the grand opening of this new Ames at Penn Can Mall, and was surprised to see not Siemens-Nixdorf registers at the check stands but rather IBM SurePOS terminals. Thinking Ames had gone the “Zayre conversion route” again with their point of sale systems, I was happy to see that Ames had done it the right way, and while this converted Hills may have been running IBM SurePOS registers, it was still running the Cornell-Mayo Associates OPUS Store System. The entire chain was still in communication harmony. I asked Ames’ MIS Department about this over email, and that’s when I learned about the openness of the CMA software and that it could run on just about on any hardware. Siemens-Nixdorf was undergoing some changes (they would become Wincor Nixdorf) and IBM won the bid with their SurePOS systems. And I confirmed there still was a “SKU” button on the new systems at the former Hills. And on a quirky note, the location of the monitor and printer on the IBM systems was swapped with the configuration on the Siemens-Nixdorf systems. I have no idea why this was the case.

Other chains in the U.S. were running the same CMA software package as Ames, and you could tell this by the presence of the “S” function keys and the format of the receipt. Most notably in my experience was Barnes and Noble, who ran the same software on NCR terminals of the time. As of a few years ago, Cornell-Mayo Associates was purchased by a company called Retalix, who in turn was purchased by NCR. I believe OPUS Store System became OPUS Millennium Store System and today is called OmniPOS. The newest iteration is available for just about any operating system, including mobile devices such as iPhones, iPads, and Android hardware.

It would be a couple of years later when Ames would announce their declaration of bankruptcy and their intention to end the chain after 44 years of doing business. I remember when I heard the news being rather disheartened, as Ames had been a part of my life in some way since I was in my single digits, and my eccentric interest in computers, which in turn became a very successful software development and engineering career, was fueled by the growth of technology with Ames’ point of sale systems.

While scouring the Internet for information I found a couple of receipts posted online from Ames’ final days and I was happy to see some familiar numbers printed on the slips.

A stationary purchase, class 661, padded with five sevens.

Even in the final days of “Bargains By The Bagful”, Ames was still using the eight digit SKU numbers from days of yore.

A typical Ames SKU, class 895 (which I don’t know off the top of my head) and a five digit inventory number beginning with a “3”.

I have to wonder if Ames still had any candy bars in stock in those final days, if the cashier would have entered 67235515 on the Siemens-Nixdorf or IBM SurePOS terminal running the Cornell-Mayo Associates software.

As mentioned in the previous post, before the Zayre acquisition Ames was fully committed to the IBM 3680 Programmable Store System. Each receipt was marked with a two line header identical to the third and fourth line of the check endorsement shown above. Per my research the DOC # was unique to Ames; other stores using the same system would feature only the transaction number, store number, and cash register number in the header. The DOC # was all of this information, plus more, stored in one unique number for transaction.

After the Zayre acquisition, Ames brought their legacy IBM 3680 up to date and added scanning through a system called AWare/4680. AW Computer Systems of Mount Laurel, New Jersey wrote custom interfaces for legacy front end point of sale equipment to work with, at the time, the latest system offerings from IBM, the IBM 4680 Store System. Through AWare/4680, the IBM 3683 and 3684 cash registers used at legacy Ames stores was able to run the same software powering the newer systems running at the Zayre stores. In addition, AWare/4680 added scanning capabilities to the older IBM 3680 equipment.

I believe the IBM 3680 system ran on some back office minicomputer of some sort. The IBM 3684s up front had the capability of running one or two IBM 3683s connected to it; the 3683 did not have a floppy drive but the 3684 did have an 8-inch floppy drive. Once in a while you’d hear that make typical floppy drive sounds of the day.

The AWare/4680 replaced the back office computer with two IBM PS/2s running IBM 4680 OS as the host operating system. AWare/4680 acted as an interface between the newer host OS and the older point of sale equipment up front. Another installation of AWare/4680 allowed the grocery chain Safeway to run IBM 4680 OS Supermarket Application to power their stores, while using older Datachecker point of sale terminals up front.

When Ames moved the legacy stores from IBM 3680 Programmable Store System to the AWare/4680 solution, the registers were reconfigured with several keyboard modifications (for example, “CASH TEND” was moved from the ENTER key to a key in the next row over, in the same position as on the IBM 4683 registers in former Zayre stores), changes to the guidance panel (transaction selection changed, no need to hit “MODIFY TICKET” to start a cash transaction), and the receipt layout was changed to longer item description, the replacement of the “Ames” logo to AMES in all capital letters, and the standard transaction identifiers of transaction number, store number, and register number. The long DOC # and two line receipt header were gone.

Using AWare/4680 allowed Ames to use the same front end equipment for around 15 years.

Honestly, I think that’s pretty amazing.

In the late 1970s, the Framingham, Mass. based Zayre Discount Department Stores renovated all of their stores to a new “orange and brown” decor, complete with an orange asterisk and a mixed case logo, the last logo that would be used with the department store chain. At the time, like other department stores of the era, Zayre was using Sweda Model 46 cash registers with inventory control capabilities. The registers would punch inventory information on optical tape and the tape would be sent to the main office to be fed into a mainframe. Zayre used two digit department numbers for tracking purposes.

Screencap from a 1981 Zayre Commercial.

In the early 1980s Zayre moved into the electronic era but in a seemingly unified way. While several other discount chains were using a mix of point of sale systems (for example, Kmart used a mix of NCR, IBM, and Data Terminal Systems at the time), Zayre moved to NCR 2552 cash registers up front with a pair of NCR 726 minicomputers in the back. Zayre opted to use the NCR 2552s in a “distribution fashion”: the cash drawer was mounted under the checkout counter that faced the customer, the printer (with three print stations: receipt, journal, and form) sat where the entire cash register would normally sit in a traditional checkstand setup, and the keyboard and display were mounted on a pedestal at the corner of the checkstand. Unlike the IBM 3680 Programmable Store System at the time, the NCR 2552 (and its older counterpart, the larger NCR 255) used a standard keyboard layout. Many of the keystrokes required for a Zayre transaction would mirror the same keystrokes for the same transaction at a Hills store using the same equipment. Unlike the older NCR 255s, the NCR 2552s allowed the cashier to see numbers on the display as they were entered into the cash register.

Like on the Sweda mechanical cash registers, Zayre used two-digit department numbers. Further inventory control was maintained by a four digit “Style” number. “Generic” entries, like a candy bar in department 91 but without a “style” (or SKU) number, would be entered with the department number repeated twice as the style, so candy bar would be entered 91 [DEPT/STYLE] 9191 [DEPT/STYLE], the function key being to the left of the number pad.

Transaction #4135 by cashier #310 on register #10.
The only time I’ve seen an item description on a Zayre receipt. I need to research this further. Apparently electronics was register 25.

In 1988 Ames Discount Department Stores purchased the approximately 400 stores in the Zayre chain. After closing about a fifth of those stores, Ames began the task of converting the Zayre locations to new systems. At the time Ames was still using the IBM 3680 Programmable Store System, a system no longer manufactured by IBM, as IBM had introduced IBM 4680 OS, the IBM 4683 and 4684 cash registers, and General Sales Application. Without 3680 hardware available, Ames decided to go ahead and install the IBM 4680 system in 315 former Zayre stores… in 120 days in 1989. The reasoning for the move was the Zayre NCR system didn’t do what Ames wanted it to do and the IBM 4680 system would be fine since at the time, the stores didn’t communicate with one another.

Computerworld, October 1989.

Ames sent training coordinators to the Zayre location, advising them they were now going to be training on IBM 4680 GSA and the learn the system. General Sales Application was modified to work a lot like the IBM 3680 Programmable Store System that was in use at the legacy Ames stores, and while GSA was designed for scanning, Ames opted to not use scanning.

IBM 4683 in a former Zayre location (note the orange checkstands). This screencap from a training video is from after Ames added scanning to the registers in the early 1990s. The original implementation did not include scanning.

When Ames implemented the new registers for the change over from Zayre to Ames there was a mix of inventory marked with Zayre pricing information while others were marked with Ames stickers. The new IBM 4683 registers had a similar keyboard layout to the IBM 3683s at the legacy stores. The “SKU” button was actually labels “AMES SKU”. Zayre department and style information was entered as DD00SSSS where the two digit department number was followed by two zeroes and then the four digit style number. The cashier then pressed ENTER instead of SKU, before entering the quantity and/or the amount of the item.

At the time, Ames was using the slogan “It pays to shop at Ames Everyday!”. Before Zayre stores were converted to the Ames nameplate but after the registers had been changed over the new system, receipts printed “It pays to shop at Zayre Everyday!”.

The layout of the Zayre receipt is similar to what Ames used on the IBM 3683 systems, with the exception of the header and footer information, which matched the typical General Sales Application layout. At the top of Bradlees, Walmart, and other chains using the same system at the time you’ll see the “CASH-1” designation.

The way you can tell the difference between the 3683s and the 4683s is also the tender information being left justified and the print quality being (surprisingly) not quite as good as found on the older machines.

Customer feedback during the changeover conveyed frustration with the new cash register system at the former Zayre locations, as they were slower than the older NCR systems they replaced.

Ames officially changed the Zayre stores over to their new nameplate in November 1989 (though some of my research disputes this as well). The receipt footer was modified to It Pays to Shop At  Ames Everyday with an extra space between “At” and “Ames”, where Zayre had been five characters long.

Scanning would be introduced a short while later, at first with the newer IBM 4683 General Sales Application registers at the former Zayre locations, followed by a significant upgrade to the older IBM 3680 registers. The older registers would get a new keyboard layout and workflow, and the “Ames” logo at the top would disappear in favor of the standard “AMES” in all caps. Curiously, the store in my hometown (store #80) printed the store address at the top of the receipt as well, but I didn’t see this at other locations.

A receipt from an IBM 3683 running the newer software in its last days before the entire chain was standardized. Courtesy of a Facebook group.

Ames store #80, Pulaski, N.Y., one year anniversary photo, 1979.

In the early 1980s (still researching the year), our local Ames was upgraded from mechanical Sweda cash registers to the IBM 3680 Programmable Store System. Our family was visiting this Ames on a roughly weekly basis. At the time layaway was handled up front at the Service Desk. The Service Desk normally had two Sweda Model 76 cash registers, one for refunds and one for layaways. Larger than the counterparts found at the regular checkouts, the Model 76 registers had more administrative buttons and printed receipts on double wide paper. The Model 76 registers could also print on forms, something the registers at the checkouts couldn’t do. Even though this Ames location had been open only a couple of years, the store had already outgrown the four checkout lanes and additional registers were on the end of the checkstands. During busy times the store would move two customers through one checkout lane at the time, one working at the normal register location, the other working on the end of the check stand.

But back to the service desk. The geek in me immediately noticed a new IBM 3683 cash register installed between the two Sweda Model 76s. Powered up but with nothing on the customer facing display, this register wouldn’t be used for customers for a little while. Once in a while I’d see a person working on this new IBM register, but they didn’t seem to be assisting customers at the time, but rather just entering information from various paperwork.

From the IBM Archives, this is not an Ames installation, but the same type of register

I believe data entry was taking place in preparation for the impending conversion to electronic point of sale systems.

Our family was visiting towards the end of business hours on a Saturday when it was clear changes were taking place with the installation of new cash registers throughout the store. An IBM 3683 terminal was already sitting on the jewelry counter, the Sweda cash register was gone. There were boxes of equipment marked “IBM” below the checkouts. I recall overhearing a woman ask the manager of the store, “what are the registers on the end of the checkouts”? The manager replied, “I keep a couple extra around in case one of these registers break down.”

Curious about the IBM register sitting on the jewelry counter, I walked by slowly to take a look. There was receipt paper hanging out of the register; it looked like a tech was doing some testing. This was the first time I saw the Ames logo printed on a register receipt.

Screencap from a commercial from the late 1980s.

I was excited to know the next time we went to Ames they’d probably be using these new IBM machines that were being unboxed and installed.

It would take a few visits for me to get to know the functionality of these machines by sight and sound. I would take notes, look at receipts, and try to figure out what was going on. Scanning was still in its infancy and most relegated to supermarkets at the time. Ames went with an eight digit SKU (stock keeping unit) system, which was entered by hand, followed by the item amount.

The keypad was calculator style, with 7-8-9 along the top. CLEAR was a double-height key on the first left-hand column of keys, in parallel with the zero and 1-2-3 rows. To the right of CLEAR was Modify Ticket. SKU was to the right of the number pad, parallel 7-8-9 and the function keys above the number pad, QTY below that, and ENTER / CASH to the right of 1-2-3 and the zero row. Tender keys were to the right of these keys, with SUBTOTAL and TOTAL all the way on the right in the lower two right hand positions of the keyboard.

Like some cashiers on the Sweda mechanical cash registers, some pressed SUBTOTAL then TOTAL, others just pressed TOTAL.

When the IBM 3680 system was first brought to Ames #80 the cash drawer wouldn’t pop open immediately after the cashier hit the type of tender key, a few lines of the receipt would print first, then the drawer popped open. This was changed within the first year of the system being adopted here, where the drawer opening was moved to be instantly after the CASH tendered key was pressed. This was the way it was when I worked at another Ames store in the late 1980s.

One function that seemed to trip up cashier quite a bit was having to select the type of transaction for every sale. Curiously, Ames cashiers had to press the MODIFY TICKET key to start a sale, when the TRANS TYPE light was illuminated on the display.

Another capture from an Ames commercial.

While I have yet to locate documentation for the IBM 3680 Programmable Store System, the early IBM 3650 Programmable Store System also had a Modify Ticket key, which was used by cashiers to indicate they wanted to change the price on a “wanded” item. Normally, when TRANS TYPE was illuminated, a cashier would have pressed “1” for CASH SALE, but for some reason Ames decided to use the Modify Ticket key for this.

It would be a few years before the registers would have the capability of knowing an item price by SKU. Originally the registers would know if an entered price was too low or too high for the entered SKU. This was based on the first three digits, which was the class number of the item.

Ames’ eight digit SKUs were all based on the original two-pass class/SKU entries on the older mechanical registers, and many items were marked with both during the transition to the IBM system. For example, a price ticket would have a top line of 112 237, second line of 23701120, and then the price. On the Sweda register, pass one would be 112, pass two would be 237.

At first it looked like cashiers had to “fill up the screen” with zeroes when entering generic SKUs. Before candy bars were 67235515, they were originally entered as 67200000. The LED display on the register held eight digits at a time; longer numbers (like credit card numbers) would simply scroll off the screen as they exceeded the width of the display.

The one thing I could never reverse engineer from the receipts was all of the data included in the “DOC #” at the top of a receipt. Like other point of sale systems of the time, the receipt contained the store number, the transaction number (usually four digits), the cashier ID number, and the date and time. But Ames also printed a DOC #, which restated all this information, along with other information, in one long numeric string.

A typical DOC # would be something like 08000116512348, where:

  • 080 is the store number
  • 001 is the register number
  • 1 is the transaction type (here it’s cash sale, 5 would be layaway)
  • 65 – never figured it out
  • 1234 – transaction number
  • 8 – never figured it out – maybe a checksum digit?

When Ames acquired Zayre in 1989 and began replacing their NCR 2552 registers with IBM 4680 General Sales Application, the receipts were much more like other stores using IBM 4680 at the time and they didn’t include the DOC # like the 3680 PSS registers did. However, a layaway transaction at a former Zayre location did use the same scheme for the Layaway Account Number.

Image from Ames Alumni group on Facebook

It was Ames #80’s migration to the IBM 3680 Programmable Store System that kicked my interest in computers, point of sale systems, and software engineering into high gear. When I worked a few months around the holidays at another Ames store in 1989, Ames was pretty much still using the same software with a few upgrades here and there.

It would be a couple more years before Ames would add scanning to the 3680 Programmable Store System.

My overall interest in computing equipment kicked into high gear when the Ames Discount Department Store chain opened in my hometown. It was September 1978 when the store opened, and I remember shopping there on opening day. To handle the crowds, several temporary checkout lanes had been installed near the exit of the store. These supplemented the four regular checkout lanes and the service desk.

At the time Ames was still using mechanical cash registers with inventory tracking capabilities. When the store opened it looked like some of the cash registers were not new. Some were darker in color than the others. After a few visits and my typical study of receipts, I found differences there too. While many of the receipts had a header and footer that THANK YOU and CALL AGAIN (very generic), some of the older registers printed an old Ames logo that looked like kids building blocks.

The cash registers were made by Sweda and resembled this register I had a couple of years ago.

There were a couple of differences from the register shown in the photo. First of all, Ames utilized a three digit class system for their inventory, so the fourth row of inventory numbers on the right side (positions 1000, 2000, and 3000) did not exist on the Ames registers. Instead, there was a second “Mdse Number” button where the 3000 button is shown above.

If you look on the left hand side of the register, you’ll see a small plastic window. The mechanism on that side of the register punched a data tape. Here’s a sample in a photo from Wikipedia. These registers used the narrower version of the tape shown on the left.

As cashiers rang up items they would enter the three digit class number on the left side of the keyboard and the amount of the item on the monetary keys. Other department stores did the same thing with Sweda registers, but the stores we frequented that also used this type of cash register usually had two-digit department numbers instead of the three numbers used by Ames.

In some instances, usually with clothing purchases, Ames tracked that inventory with “double pass” items. This is when the two modifier keys were used. For example, a garment might be marked 112 237 and the price. The cashier would press the top modifier key and punch in 112 with no monetary amount and hit the motor bar. The cashier would then press the bottom modifier key and punch in 237 and the price of the item.

I believe the use of the modifier buttons punched a special flag on the punch tape, perhaps indicating the “beginning” and “end” of the data for an item sold. I don’t believe the sale amount was recorded on the tape; a cursory inspection of the cash register I had seemed to indicate only inventory information was punched into the tape. On the rare instance that I was able to get my cash register to ring something up it would only punch four characters on the tape when ringing up an item.

The data tapes would be removed on a periodic basis and sent to a processing center. The spools of tape in the register were very long.

The cash registers were incapable of subtraction, so if an item was rung up wrong, the cashier would total out the sale and start over, saving the first receipt to be voided. This where the red VOID key was used. They’d ring the sale up all over again under the VOID key instead of the A key. It was then up to the managing team to take VOID totals and do the necessary math in the back office to balance the cashier’s drawer. I’m sure the data tape was also punched to indicate it was a void, which would put that inventory back into circulation.

Years ago I read a newspaper article about the Zellers chain in Canada; they had “triple pass” items where three codes were entered for an item.

Each of the registers at Ames were numbered with a unique number that appeared on the receipt. I remember Register 1 would print “984” up the right hand margin of the receipt. One of the older registers printed “017”. After a few visits I was able to determine which register belonged to what checkout lane. On the rare occasion a cash register was swapped out (due to mechanical issues or whatever), I’d have to figure out which checkout lane the register belonged to.

Ames held onto these mechanical Sweda registers into the 1980s. When Ames bought the Big N chain a year or two after the store opened in our town, we visited a former Big N that had been turned into an Ames. They did not have Sweda registers but instead ran with the venerable NCR Class 5 machines. The Class 5 registers also punched a tape and all of the same class number practices were in place. The only difference was the NCR Class 5 registers printed a “TX” (for tax) indicator on the receipt; the Sweda registers just showed tax as another item. Class 900 was used on both types of machines.

When Ames made the leap to electronic cash registers they moved to the IBM 3680 system with IBM 3683 and 3684 cash registers. I’ll be writing about that in a future blog entry.

Incidentally, the Sweda cash registers at a nearby Jamesway department store were inherited from the regional chain they purchased, which was called Westons. I remember going to Jamesway after the change over and seeing they were using the same registers. Something had been modified to prevent the “Westons” named being printed on the receipt but otherwise they worked identically to the way Westons had originally ran the inventory.

Computerized inventory with mechanical cash registers. I find the approach to be quite ingenious considering the equipment available at the time.